Too Many Items
QB has a limit on names, 14500, seems like a lot until you have been in business awhile. QB will not let you delete an item if it was used in any transaction for the life of the file.
Marking the item inactive will get it off the screen but it is still there taking space and “reserving” the name, a name once used cannot be used again.
But you can merge names, which of course merges the items and all transactions for them, so be careful. Decide what name you want to stock it under, then bring up the other items and change the name. QB will ask if you want to merge the items, say yes.
And while we are on the subject of names, the names that you buy things under also count, so if you start using vendor names for each and every gas station you use while traveling, you will hit the limit fast. When ever possible use a generic name like gas, food, lodging, printing, etc. and if you want you can put the business name in the description block.
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